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Unit in Charge:
Division of International Education
Person in Charge:
李青親
Extension:
2381
E-mail:
liching@yuntech.edu.tw
Service: NSTC- Subsidy for Domestic Scholars and Experts to Attend International Academic Conferences
subsidy for teacher attending conference
NSTC subsidy
Instruction:
1.Target Group
Array
2.Content

Subsidy for Domestic Scholars and Experts to Attend International Academic Conferences
(from National Science and Technology Council)

I. 
Who can apply 
    1. Current teaching or research staff in YunTech
    2. Post-doctoral research fellows participating in NSTC research projects.   

II. Deadline for Application
     No later than six weeks before the date of the international academic conference.
     (YunTech deadline is before 12:00 noon) 
    
 (After the applicant submits it online, it must be submitted online by OIA.
     Please be sure to submit it before the YunTech deadline.)

III. About the Grant Item: (grantees have to pay by themselves in advance)
       1. Round-trip airfare: An economy class round-trip ticket for the most direct route between
          Taiwan and the location of the conference, and the airlines restricted to those operated by Taiwan-registered companies.
       2. Living expenses during the period of going abroad
       3. Conference Registration Fee
       4. Handling fee (including passport fee, visa fee, yellow paper fee, vaccination fee, foreign exchange settlement fee
           and airport service fee)
       5. Insurance premium (the insured amount of people traveling abroad on business is up to NT$4 million)
       6. For severely disabled grantees (with certified document) who need to be accompanied by an accompanying caregiver to
           attend the international academic conference, the travel expenses for the accompanying caregiver  may be subsidized
           with the approval of the NSTC.
           --The application and settlement of its travel expenses shall be handled together with the application for attending the
              international conference

IV. How to Apply: 
      1. Applicants need to log on to the  "Academic Research Service Portal" of the NSTC website with their personal account to
          make the required documents online and send them to the applicant institution.
          The applicants should notify YunTech OIA of their application for the subsidy, then OIA will collect and compile the application
          materials and submit online to the NSTC.          
      2. Required Documents:
         (1) The application form
         (2) Acceptance letter. If the acceptance letter cannot be provided along with the application, applicants shall indicate the acceptance
              letter will be submitted and shall be sent to the NSTC no later than 3 weeks prior to the date of the conference.
         (3) Abstract for conference paper (papers are limited to which have not been published in journals or other international
              conferences).
         (4) Other documents useful for review(such as the full text of the paper).        

V. Procedure for subsidized cases modification: 
     1. Subsidy cases shall not be arbitrarily changed without being submitted by the grantee and the 
          applicant institution and approved by NSTV.
     2. Grantees shall apply for changes online at the "Academic Research Service Portal" of the NSTC website and submit the
         relevant information. The grantees should notify YunTech OIA of their application for the changes, then after reviewing,
         the application shall be sent online to the NSTC. 
         The modification will be completed after NSTC permits the modification.
         Notice! all changes shall be applied before the conference, except for the cancellation applications.
      *If the items are not changeable on the system, grantees have to prepare related documents for YunTech OIA to submit online
        and also official document to the NSTC for change*

VI. Deadline for Reimbursement: 
      Within 1 month after the conclusion of the conferencethe grantee shall submit a report on the attendance of the
      international academic conference through the online system ("Academic Research Service Portal" of the NSTC website),
      register the funds for reimbursement, and inform YunTech OIA to submit online and also official document to the NSTC.
      Notice! The reimbursement must be accomplished before the accounting closing date in December.

VII. Required Documents for Reimbursement
        1. No higher than the approved amount of subsidy, grantees have to prepare the required documents in order,
            and handle the reimbursement application in accordance with YunTech's funding verification regulations.
            (in accordance with the Regulations for Reimbursement of Overseas Expenses)
        2. Required documents for Reimbursement
            (1) 請款領據YunTech Receipt
            (2) 收支報告表Income and expenditure report
            (3) 國科會核定函影本A copy of the NSTC approval letter
            (4) 同意變更核定函影本Copies of the approval letters for the change (if applicable) 

3.How to Apply
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4.Courtesy Reminder
1. The same attendee who has received a grant from another government agency to attend an international academic conference shall not
apply for the grant again to NSTC. If the paper is co-authored, the grant shall be limited to one person per paper.
2. The attendees may only receive one grant in the same fiscal year. If the principal investigator among the attendees has been granted a
S&T research project and approved to receive the subsidy for attending an international academic conference, the principal investigator
will not be granted again.
3. When the attendees attend an international academic conference in mainland China, the conference shall be hosted by an international
academic organization, or shall be hosted by an international academic organization and co-hosted by a relevant organization in
mainland China. Only if the above conditions are met, the application institution is eligible to apply for the subsidies from NSTC
in accordance with the above regulations.
4. When mentioning the name of our country in international academic conferences, the name of the Republic of China
("Taiwan" or "Taiwan, R.O.C.") should be used, and if necessary, it can be handled in accordance with the regulations
of the Ministry of Foreign Affairs.
(Please refer to the NSTC website: https://www.nstc.gov.tw/sci/ch/detail/0eacce22-d342-4fdb-ac74-65a4ecf26787?)
5. The NSTC will not accept applications for attending international academic conferences before the expenses of the
attendees to go abroad are reported.
6. Special positions such as board supervisors of important international academic societies or editorial members of internationally
renowned academic journals, and those who must attend relevant meetings and do not publish papers shall apply for subsidies
according to the regulation, and are not subject to the fifth point of the regulation: "The subsidy is limited to one time in the same fiscal year".
Download:
1.
Reimbursement-Application Form for Taking Foreign Airlines for an Official Trip Abroad  
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