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Unit in Charge:
Division of International Education
Person in Charge:
李青親
Extension:
2381
E-mail:
liching@yuntech.edu.tw
Service: NSTC- Funding for Holding International Academic Conferences in Taiwan
subsidy for holding conference
NSTC subsidy
Instruction:
1.Target Group
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2.Content

National Science and Technology Council (NSTC) Regulations for Funding for Holding International Academic Conferences in Taiwan

I. Who can apply 
   The full-time teaching, research or technical staff of YunTech (hereinafter referred to as the conference organizer)
   can log in to the "Academic Research Service Portal" of the NSTC website to apply online and submit. 
   After submission, please inform YunTech OIA to send it out online.      

II.
Apply Date
     1. 1st Batch: March 1st to 31th
     2. 2nd Batch: September 1st to 30th

     (Different types of seminars have different requirements for the acceptance period, please read the regulations of the NSTC.)

III. About the Grant: 
       1. The subsidy items are limited to the cost items mentioned in the original application. The applicant organization may allocate and use
           within the total amount approved by the NSTC. Funding for childcare services can only be provided according to actual needs.
       2. This subsidy case is for exclusive use and cannot be used for other subsidy cases, nor can it be used for other purposes.
       3. Expenditure should be consistent with the content of the expenditures of the items listed in the original plan application.
       4. The expenditure of subsidies must comply with government regulations, and the calculation standards for the payment of foreign
           experts and scholars to Taiwan shall be handled in accordance with the provisions of the
            "各機關聘請國外顧問、專家及學者來臺工作期間支付費用最高標準表Highest Standards for Payment of Foreign Consultants,
             Experts and Scholars to Work in Taiwan by Various Authorities
" stipulated by the Executive Yuan.
           For the parts not regulated in the mentioned provision above, shall be handled in accordance with the NSTC’s
          "補助國外學者專家來臺從事科技合作研究活動支付費用最高標準表Highest Standards for Payment of Subsidies for Foreign Scholars
            and Experts to Come to Taiwan to Engage in Scientific and Technological Cooperative Research Activities" and related regulations.
       5. Experts and scholars invited in international academic conferences are not allowed to apply for additional subsidies for
           "Directions governing MOST subsidies for inviting international technology professionals short-term visits
            (科技部補助邀請國際科技人士短期訪問作業要點)."
       6. Full-time, part-time personnel, temporary workers, etc. who have received other subsidies from the NSTC who have assisted in
          organizing academic conferences are not allowed to apply for funding for this subsidy during the original working hours.

IV. Procedure for subsidized cases modification: 
     1. Subsidy cases shall not be arbitrarily changed without being submitted by the applicant institution and approved by NSTC.
     2. Grantees shall apply for changes online at the "Academic Research Service Portal" of the NSTC website and submit the relevant
         information. Applicants should notify YunTech OIA of their application for the changes, then after reviewing, the application shall be sent
         online to the NSTC. The modification will be completed after NSTC permits the modification.
         Notice! all changes shall be applied before the conference, except for the cancellation applications.

V. About Reimbursement
    1. No higher than the approved amount of subsidy, grantees have to prepare related receipts in order, and handle the
        reimbursement application in accordance with YunTech's funding verification regulations.
    2. Within 3 months after holding the academic conferencethe grantee must submit a report on the academic conference through the
        online system ("Academic Research Service Portal" of the NSTC website), register the funds for reimbursement, and inform YunTech OIA
        to submit online and also official document to the NSTC.
        Notice! The reimbursement must be accomplished before the accounting closing date in December.
    3. Official documents for the NSTC:
        A. If the funding source for the academic conference is only from the NSTC, the following documents should be submitted to the NSTC:
            (1) 請款領據YunTech Receipt
            (2) 預算收支報告表Budget income and expenditure report: All items and amounts of total revenue and total expenditure should
                  be listed, and the total revenue amount must be equal to the total expenditure amount, and should be reviewed and stamped by
                  the head of the executive agency and the chief accountant.
            (3) 全案原始憑證Original reimbursement document
            (4) 國科會核定函影本A copy of the NSTC approval letter
        B.  If NSTC is not the only funding source for the academic conference, the following documents should be submitted to the NSTC:
            (1) 請款領據YunTech Receipt
            (2) 預算收支報告表Budget income and expenditure report: All items and amounts of total revenue and total expenditure should
                 be listed, and the total revenue amount must be equal to the total expenditure amount, and should be reviewed and stamped by
                 the head of the executive agency and the chief accountant.
                 --The items and amounts of the subsidies paid by the NSTC must be listed, and they must be consistent with the items
                   mentioned in the original plan application.
                   (if there are any approved modification, the revised expenditure schedule shall prevail)
            (3) 國科會核定函影本A copy of the NSTC approval letter
            (4) 同意變更核定函影本Copies of the approval letters for the modification (if applicable)

3.How to Apply
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4.Courtesy Reminder
1. When mentioning the name of our country in international academic conferences, the name of the Republic of China
("Taiwan" or "Taiwan, R.O.C.") should be used, and if necessary, it can be handled in accordance with the regulations of the Ministry of Foreign Affairs.
2. For those subsidized by the NSTC, the organizers are requested to disclose and state the words
"Sponsored by National Science and Technology Council " on the spots of conferences and printed materials (such as posters, essays, notices, and manuals)
3. If the international academic conference adopts video conferencing or other digital technology, the participants who
participate in the conference by above-mentioned technology shall be deemed to have attended the conference in person
Download:
1.
regulation  
.pdf

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