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Unit in Charge:
Division of International Education
Person in Charge:
李青親
Extension:
2381
E-mail:
liching@yuntech.edu.tw
Service: Student Group Go Abroad Subsidy
student subsidy
subsidy for abroad
Instruction:
1.Target Group
Array
2.Content

I. Who can apply
 Student group with YunTech academic status, which group consists of at least 5 undergraduate students or at least 2 graduate students.
    
II. Apply Date
      1. 1st Batch: November 1st to 25th (go abroad next January to June)
      2. 2nd Batch: May 1st to 25th (go abroad in July to December in the same year)

III. About the Grant:
       1. The total amount of subsidy for each person is up to NT$10,000, but for each group is limited to NT$100,000 at most.
       2. Grant Items(grantees have to pay by themselves in advance):
          include air tickets, material costs, registration fees, administrative fees or insurance fees.
       3. Although the application case complies with the relevant regulations, the subsidy may not be granted due to insufficient funds.

IV. Apply Procedure: 
      1.Applicants (by group) should prepare two copies of each of the following documents, 
        and send them to the Office of International Affairs (OIA) after passed the preliminary review by their department
        (signed by the applicant, advisor, department staff and supervisor of the department).
        (1) Application Form
        (2) Proposal
        (3) Student List
        (4) Consent form of student's parent or guardian
        (5) A photocopy of the agree letter of the interviewed unit
      2. After deliberation by the Committee, OIA will notify the Department to inform the application team.
      3. Grantee must apply for official business leave for going abroad on the Student Leave Application Online System
          (in YunTech SSO) in advance
. Students participating in various activities on weekdays or holidays
          (including summer and winter vacation)
for an official purpose, with no courses scheduled at YunTech during the leave,
         are still required to log into the Student Leave Application Online System to apply for leave.

V. Deadline for Reimbursement

      Grantee should finish the reimbursement within 1 month after coming back,
      and it must be accomplished before the accounting closing date in December.

VI. Required Documents for Reimbursement
       (一) Within the approved amount of subsidy, prepare the required documents in order,
             and handle the reimbursement application in accordance with the school's funding verification regulations
       (二) Required documents for Reimbursement
              1. 學生專用國外出差旅費報告表Report Form for Foreign Business Travel Expenses for Students 
                  (signed by the grantee, advisor and supervisor of the department)

              2. 來回登機證存根正本Original stub of boarding pass
                  (stick on the "支出憑證粘存單Expense Voucher Sticky Deposit Receipt")
              3. 機票購票證明旅行業代收轉付收據Ticket purchase certificate
                  (If your receipt is the e-mail from the airline, please print out and sign on it)
                  or the receipt of the travel agency
(stick on the "支出憑證粘存單Expense Voucher Sticky Deposit Receipt")
              4. 電子機票影本Copy of e-tickets
                  (with round-trip date, time, flight, and sign your name in the blank space)
              5. 其他核銷時應備之憑證正本,包括機票、材料費、註冊費、行政費或保險費之收據
                 Other original vouchers that should be prepared for verification,
                 including receipts for air tickets, material fees, registration fees, administrative fees, or insurance fees.
                  (If only electronic files available, please print it out  and sign in the blank space)
              6. 支出憑證粘存單Expense Voucher Sticky Deposit Receipt
                  (signed by the supervisor of the department)
              7. 公差假單Approval of official business leave for going abroad
                 (print the approved one from the system in YunTech SSO)
              8. 未搭本國籍班機者,須附「因公出國人員搭乘外國籍航空公司班機申請表
                  Those who have not taken the airlines operated by Taiwan-registered companies must attach the
                  "National Yunlin University of Science and Technology Application Form for Taking Foreign Airlines for an Official Trip Abroad."
                  This application shall be approved by the Principle or an authorized representative of YunTech.
              9.  核定補助通知Approved subsidy Notice 
              10. 請領補助學生名冊 List of subsidized students
              11. 書面出國研習成果報告Paperback Study Abroad Report 

3.How to Apply
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4.Courtesy Reminder
1. With extra funding from else institution (outside school) is allowed, but not inside school.
2. Every student can be granted only once during his/her school system period.
3. Grantee must apply for official business leave for going abroad on the Student Leave Application Online System (in YunTech SSO)
in advance. Students participating in various activities on weekdays or holidays (including summer and winter vacation)
for an official purpose, with no courses scheduled at YunTech during the leave, are still required to log into the
Student Leave Application Online System to apply for leave.
4. After the subsidy is approved, those who have not gone abroad or any change (time, place, etc.) for some reason
have to inform the OIA contact person.
Download:
1.
Apply instruction  
.pdf
2.
Apply- Consent form of student's parent or guardian  
.odt
3.
Apply- Application Form  
.odt
4.
Apply- Proposal  
.odt
5.
Apply- Student List  
.odt
6.
Regulation  
.pdf
7.
Reimbursement- Expense Voucher Sticky Deposit Receipt  
.odt
8.
Reimbursement- List of subsidized students  
.odt
9.
Reimbursement- Report Form for Foreign Business Travel Expenses for Student  
.odt
10.
Reimbursement- Study Abroad Report   
.odt
11.
Reimbursement-Application Form for Taking Foreign Airlines for an Official Trip Abroad  
.odt

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