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Unit in Charge:
Division of International Education
Person in Charge:
李青親
Extension:
2381
E-mail:
liching@yuntech.edu.tw
Service: Funding Application for Graduate Student Attending International Academic Conference
student subsidy
subsidy for attending conference abroad
Instruction:
1.Target Group
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2.Content

I. Who can apply
   1. Graduate Students with YunTech academic status(excluding In-Service education program student)  
   2. The paper applied for funding is accomplished and will be published with the credit to the University (YunTech),
       and have been completed in the school but have not yet been published.      

II. Deadline for Application:No later than the 20th of the even-numbered month before the conference (excluding holidays).

III. About the Grant: 
       1. The total amount of subsidy is up to NT$20,000
       2. Grant Item(grantees have to pay by themselves in advance)
           (1) Round-trip economy class ticket fee (directly from Taiwan to the location of conference) 
           (2) Registration Fee
       3. When the annual subsidy funds are exhausted, the applications will no longer be accepted.

IV. Apply Procedure: 
      1. prepare the application documents, and the application form must be signed by the applicant, advisor,
          department staff and supervisor of the department
      2. After deliberation by the OIA, the approved document will be returned.
      3. Grantee must apply for official business leave for going abroad on the Student Leave Application Online System
          (in YunTech SSO) in advance
. Students participating in various activities on weekdays or holidays
          (including summer and winter vacation)
for an official purpose, with no courses scheduled at YunTech during the leave,
         are still required to log into the Student Leave Application Online System to apply for leave.

V. Required Documents for Application:
    1. Application form
    2. Acceptance Letter 
    3. Abstract or Full paper 
    4. Agenda and information of the conference

VI. Deadline for Reimbursement
      Grantee should finish the reimbursement within 15 days after the conference,
      and it must be accomplished before the accounting closing date in December.

VII. Required Documents for Reimbursement
       (一) Within the approved amount of subsidy, prepare the required documents in order,
             and handle the reimbursement application in accordance with the school's funding verification regulations
       (二) Required documents for Reimbursement
              1. 學生專用國外出差旅費報告表Report Form for Foreign Business Travel Expenses for Students 
                  (signed by the grantee, advisor and supervisor of the department)

              2. 來回登機證存根正本Original stub of boarding pass
                  (stick on the "支出憑證粘存單Expense Voucher Sticky Deposit Receipt")
              3. 機票購票證明旅行業代收轉付收據Ticket purchase certificate
                  (If your receipt is the e-mail from the airline, please print out and sign on it)
                  or the receipt of the travel agency
(stick on the "支出憑證粘存單Expense Voucher Sticky Deposit Receipt")
              4. 電子機票影本Copy of e-tickets
                  (with round-trip date, time, flight, and sign your name in the blank space)
              5. 大會所發註冊費收據正本The original registration fee receipt issued by the conference
                  (If only electronic files available, please print it out  and sign in the blank space)
              6. 支出憑證粘存單Expense Voucher Sticky Deposit Receipt
                  (signed by the supervisor of the department)
              7. 公差假單Approval of official business leave for going abroad
                 (print the approved one from the system in YunTech SSO)
              8. 未搭本國籍班機者,須附「因公出國人員搭乘外國籍航空公司班機申請表
                  Those who have not taken the airlines operated by Taiwan-registered companies must attach the
                  "National Yunlin University of Science and Technology Application Form for Taking Foreign Airlines for an Official Trip Abroad."
                  This application shall be approved by the Principle or an authorized representative of YunTech.
              9. 核定申請書正本Original approved application form
             10. 書面出國心得報告提要
                    Paperback Report and Report Abstract with comment and signature of supervisor of the department

             11. Email the full text of the paper to the International Affairs Office for archiving (This email address is being protected from spambots. You need JavaScript enabled to view it.)

3.How to Apply
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4.Courtesy Reminder
1.Applicants should first apply for subsidies from the Ministry of Science and Technology or other units.
Those who have not received subsidies can apply for subsidies from YunTech.
2. Each graduate student can only be granted once per year.
About the co-authored papers, the grant shall also be limited to one graduate student per paper.
3. Grantee must apply for official business leave for going abroad on the Student Leave Application Online System
(in YunTech SSO) in advance. Students participating in various activities on weekdays or holidays
(including summer and winter vacation) for an official purpose, with no courses scheduled at YunTech during the leave,
are still required to log into the Student Leave Application Online System to apply for leave.
4. Those who have not filed a written report on their experience of going abroad to settle the case
may not apply for subsidies anymore.
5. After the subsidy is approved, those who have not gone abroad or any change (time, place, etc.)
for some reasons have to inform the OIA contact person.
6. If the conference to be attended is conducted online, applicants should fill in “online” on the
location field of the application form, and also fill in the country of the organizer.
Download:
1.
Apply- Application Form  
.odt
2.
Reimbursement- Application Form for Taking Foreign Airlines for an Official Trip Abroad  
.odt
3.
Reimbursement- Expense Voucher Sticky Deposit Receipt  
.odt
4.
Reimbursement- Report Form for Foreign Business Travel Expenses for Student  
.odt
5.
Reimbursement- Report and Report Abstract  
.odt
6.
Regulation  
.pdf

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